Create a Denial Appeal Letter

Part 1: Instructions

All you have to do is fill in all the information and answer the questions on this page. Once you are done, click on the button that says “Create Letter.” This will NOT send the letter to the agency for you; instead, it sends back a letter as a World-Wide Web page that you can save as a document for editing in your word processor, or send directly to your printer. (The options available depend on your World-Wide Web browsing software.) You should then mail the letter (preferably via certified mail, return-receipt-requested) to the agency or hand deliver it.

Feel free to use this as often as you like until you get a letter you are happy with. One hint: if you use your browser’s features to move back to this page later, rather than follow our links back, your page will still contain the data you have added.

Answer the questions below as if you were providing the information directly to a government office. If a query is actually the start of a sentence, fill in the missing elements of the sentence.

What follows is a form letter to appeal a records request denial. Please fill in the requested information.

Your street address:
Your city, state and zip:
Your E-mail address:
Your telephone number:
The DA’s or AG’S salutation Mr.Ms.Mrs.
DA’s or AG’s first name:
DA’s or AG’s last name:
Their county:
The person’s title:
Their street address:
Their city, state and zip:
Name of governmental body:
Choose which option: make available for inspectionproduce a copy or copies of

Your name(s).
The name or description of the records that were denied you:
Date of the first request:

Street address of official who denied your request:
The name(s) of the public officer(s) or employee(s) who denied your reqest:
A brief argument in favor of your records request:

Once you receive the finished letter (which should be almost immediately after clicking on the button below), save it to a file on your computer, send it directly to your printer or cut and paste the text into a word processor. If you are printing directly, be sure to remove some of the header options, usually found under a Page Setup menu option on your browser.

If you want to modify your letter, use your “Back” button to return here. You can then modify your answers and resubmit the form. Note that if you choose the “Clear” button below, all the information you typed will be wiped away. We do not collect any information from this form; none of your data will be recorded.


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